Welcome To the Exhibitor Manual For Packaging Innovations & Empack 2025
This manual has been put together as a reference to use whilst planning for the event. Taking the time to read through now, will ensure that you are well prepared for the event and enable you to make the most out of your time onsite.
Please pay particular attention to the checklist & forms section. Whilst not all forms are compulsory, the health & safety declaration, risk assessment, grid plan and shell request forms must all be completed prior to your arrival onsite and before you can occupy your stand at Packing Innovations & Empack 2025.
Early ordering via the MyEasyfairs webshop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details.
If you do not yet have your ‘MyEasyfairs’ log in details, please contact carolina.porras@easyfairs.com
It is also important to ensure that you are familiar with all show and venue regulations and that these have been shared with any third-party contractors you may be appointing to work for you on the event.
We look forward to working with you and seeing you at the show; however in the meantime, if you have any queries regarding your stand set up and your time on site, please feel free to contact the Operations Team – pinec_ops@easyfairs.com
Useful Information
To make sure you're ready for Packaging Innovations & Empack 2025, don't forget to complete these 4 essential steps:
1
Take the time to thoroughly read the exhibitor manual. Don’t forget to order any additional items you may need through your My Easyfairs account. Let us know if you have any questions or need any assistance!
2
Please check the deadlines section of the manual for all important show deadlines. This includes the Health and Safety Form, Risk Assessment form, and Grid Plan. These are essential for your stand and will help ensure that everything runs smoothly.
3
Check out the traffic and delivery page to understand the show logistics for build and break. Do not forget to book your access to the loading bay via the link on this page!
4
All space only exhibitors must complete the Space Only Submission Form and upload all necessary documentation for approval by the Tuesday 7th January 2025. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed later in the space only section.
Exhibitor Stand Orders
Early ordering via the MyEasyfairs web shop and the prompt completion of forms for any extra services will not only give you peace of mind, but will also ensure you do not incur any late order surcharges. Please refer to the checklist & forms section for further details.
The deadline for early bird stand orders is Tuesday 7th January 2025
Orders after this date are subject to a 20% late surcharge. Graphics and floor covering orders may not be accepted after this date.
Should you have any questions regarding your stand and orders, please contact pinec_ops@easyfairs.com
If you do not yet have your ‘MyEasyfairs’ log in details, please contact carolina.porras@easyfairs.com
Exhibitor Tips!
Please complete the following forms before Tuesday 7th January 2025!
Please complete the Health & Safety form.
This is for the stand during the show open. Hence, if you are space only an additional H&S form must be added to your stand plans for the build up and breakdown.
Click here for our deadlines & checklist.
Please complete the Risk Assessment Form.
This is for the stand during show open. Hence, if you are space only an additional Risk Assessment form must be added to your stand plans for the build up and breakdown.
For more information please view our Deadlines & Forms Checklist Page.
Please download and return to pinec_ops@easyfairs.com
For all exhibitors who will be using the package electrics and for any additional electrics, standfitting and graphics orders.
This form must be completed so that we are aware of the location of stand items to ensure a smooth build.
If you would like to know how to correctly complete a grid plan, Download our FAQ!
If you would like to remove items from your stand or request any shell scheme changes please complete the Shell Scheme Amends Form.
If your stand is space only, this form is required to be completed so that we are aware of what is no longer required for the stand!
Please see the Deadlines & forms checklist for further information.
All space only exhibitors must send all necessary documentation for approval by Tuesday 7th January to admin@opssquad.co.uk. These plans will then be checked to ensure they comply with the venue and local authority regulations detailed in the Health & Safety section of the manual. Please be aware that any submissions sent after this date may not be approved or given permission to build.
Documents to upload:
- Detailed drawings of your stand.
- All dimensions, detail build materials, include at minimum a ground plan and elevation drawing, include any inflatables or rigged elements, prove the structural stability, be specifically for this exhibition
- Your stand constructor’s public liability insurance
- A detailed Risk Assessment which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
- A Method Statement
- A Health & Safety Declaration
- A Construction Phase Plan
