YOUR STAND PACKAGE

Enhance your presence, encourage visitor interest and create a buzz around your stand

The stand package includes:

    • 1 x table
    • 2 x chairs
    • 1 x literature rack
    • 1 x 500w twin socket
    • 2 x 120w spotlights

Packages are based on multiples of 12 sqm, maximum 3 packages.

up to 23sqm 1x package

up tp 35sqm 2x Packages

36sqm+ 3x packages

 

Enhance your presence, encourage visitor interest and create a buzz around your stand

Shell Scheme Specification

Stand Packages –


DOWNLOAD SPECIFICATIONS

 

 

Space Only Stands

If you have booked a Space Only stand, your stand will not come with any electrics, carpet, or walling. It is your responsibility to order these in advance.

The regulations below are supported by and should be followed in conjunction with the current EGuide, available here

The overall height should not exceed 4000mm from venue floor level. Requests to build to

heights over 4000mm will be considered provided that they are submitted to the Ops Squad team in writing. Please send any requests to admin@opssquad.co.uk

You must submit your stand plans to Ops Squad as soon as possible so they may be checked to ensure that they comply with the venue and local authority regulations detailed later in this section. All space only stand plans must be submitted by the 13th January to admin@opssquad.co.uk 

 

PI-NEC-2022-Empack-Shell

    

Please be aware that any sent after this date may not be approved or given permission to build These plans must include:

• stand company name
• stand number
• contractor company name
• contractors contact details
• stand visuals
• detailed scale drawings, including plan views and elevations
• details of the materials used to construct the stand
• stand contractor’s Risk Assessment: to include fire hazards
• Health and Safety Declaration form, signed by the contractor
• stand contractor’s Method Statement, which must include details of any unusual exhibits or activities on the stand (any machinery, working kitchens, moving visitor attractions)
• Construction Phase Plan
• a copy of the stand contractor’s Public Liability Insurance certificate
• details of inflatables and/or rigged elements (if applicable)
• structural calculations (complex stand builds only)

All documents must be submitted in English and should clearly state the exhibiting company’s name, stand number and the contact’s name and company of the person responsible for the stand build. Approval must not be assumed until written approval is received. Once approval has been received no alteration may be made to the approved design without further approval being sought.

Stand Construction Regulations

• A minimum of 50% of the stand is to remain open
• On divided sites, it is the responsibility of each exhibitor to erect and decorate walls on their closed sides.
• Space only stands buildings over 2500mm should decorate both the front and the back panels – no advertising material to be displayed onto neighboring stands
• All construction and displays must be made from fireproof materials and installed to the satisfaction of the authorities.
• Exhibitors will be charged for making good any damage to the hall such as paint marks, tape, bolt/screw/nail holes etc.
• You are responsible for examining your allotted space and building your stand within the correct floor markings – if you are in any doubt, please see the Organisers’ Office.

Complex Stands

Complex Stands are defined as:
• Stand designs that contain any part of the stand which is over 4000mm in height
• Stand designs including a platform of over 600mm above floor level
• Stand designs or equipment that contains steps

In all COMPLEX cases, structural calculations providing the strength and stability of the complex structure will be required. If complex, fees are applicable, invoices for complex fees will be paid for in advance of the stand being approved. The exhibitor will be liable for all costs and charges relating to this.

All space only exhibitors must submit their Stand Plans, Risk Assessments, Method Statements
and Insurance Certificates to Ops Squad: admin@opssquad.co.uk

Demonstrations & Advertising on Stands

 

Please ensure that music and commentary for demonstrations, videos, presentations etc., are kept at a level which does not interfere with neighboring stands. You must obtain a license from the Performing Rights Society to cover composers’ royalties. All details must be supplied direct to the society.

 

For further information please contact:

Performing Right Society Ltd   +44 (0)800 068 4828

Elwes House                                    

13 Church Walk

Peterborough

Cambridgeshire

PE1 2UZ

 

Insurance

Whilst we will take every precaution to ensure security and safety at our exhibitions, we do not accept any liability for loss or damage to any exhibitor’s property. You are also responsible for insuring against any legal liability incurred in respect of injury or damage to property belonging to third parties up to a limit of indemnity of £5,000,000. In addition to this you should consider insuring your expenditures against abandonment and cancellation or curtailment of the event due to reasons beyond our control.

If you have purchased an Exhibitor contractual indemnity through Easyfairs please see show website for details, please be aware that you will only be covered if you have paid your invoice in full. Insurance is a requirement for exhibiting at this show.

Any demonstrations/hazardous material on site must have the relevant clearance from Health
& Safety. If in doubt, please contact admin@opssquad.co.uk who will be able to advise accordingly.
Additionally, if you are a Space Only a risk assessment/method statement must be completed. Please send all information to admin@opssquad.co.uk

Public Liability Insurance
Exhibitors are reminded that in accordance with the Rules and Regulations they MUST take out adequate insurance cover. Whilst we take every precaution, we are not responsible for damage or loss to stand fittings and exhibits. We must also draw your attention to Public Liability cover and the increasing numbers of claims against exhibitors and service providers for trips and falls.
A specialist Exhibition Policy would adequately cover you for your property and Public Liability insurance, which in the event of any loss or claim would not affect any ss Policy.

 

 

 

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